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Schedule Your Posts

At a glancePage 1 of 3

Schedule Your Posts from Canva

Pick the days once. Canva posts while you are with clients. One page per post, same day and time each week.

About 15 minutes for a month of posts7 steps

Start the steps

The whole play, at a glance

  1. Check your Instagram accountIt has to be a Business account.
  2. Pick a day and timeSame every week.
  3. One page per postNever the whole design at once.
  4. Repeat down the calendarFour posts, four weeks.
  5. Set a reminderTen minutes before each one.
  6. You walk away withTwelve weeks of posts that go out on their own.

You walk away withA month of Instagram posts on the calendar, and a reminder so a joke never lands on a bad news day.

What you need

  • An Instagram Business account that is linked to a Facebook Page. A personal account or a Creator account will not connect.
  • A computer. Instagram scheduling does not work from the Canva phone app.
  • A paid Canva plan or a brokerage account.
  • Your Bulk Create design with all the posts as pages.

The stepsPage 2 of 3

The steps

One step open at a time. Click "Done, next" to move on. The grey boxes show what the screen looks like; they are pictures, not buttons.

0 of 7 done

  1. In the Instagram app, open your settings and look for your account type. It needs to be a professional Business account, and it needs to be linked to a Facebook Page. If you are on a personal or Creator account, switch it. Instagram walks you through it, and it is free.

    Do this once. Everything after it is quick.

  2. Open your Bulk Create design in Canva on your computer. Click Share at the top right, then See all, then Schedule.

    Where to clickShare › See all › Schedule

    ShareSAMPLE
    • Download
    • Instagram
    • Schedule
    • Print your design
    • Embed

  3. Choose the date and the time. Pick a day of the week and stick with it: every Tuesday at 9 in the morning, for example. Click Next.

    ScheduleSAMPLE
    9:00 AMNext

  4. Pick Instagram from the list. The first time, Canva asks you to log in through Facebook and choose which Instagram Business account to use. After that it remembers.

    Only one Facebook account can be connected to Canva at a time.

    Choose a channelSAMPLE
    • Instagram: @yourbusinessname
    • Facebook Page
    • LinkedIn

  5. Canva asks which pages to publish. Check one. If you check all of them, they go out as one post. Page one this week, page two next week.

    Select pagesSAMPLE

    Page 1 of 10 selected

  6. Type a short caption, or let Canva suggest one and fix it. Keep hashtags to twenty or fewer. Click Schedule.

    Then go back to Share, Schedule, and do the next page for next week. Four pages takes about ten minutes.

  7. A joke you scheduled weeks ago can land on a terrible news day. Ask your phone for a repeating reminder ten minutes before your posting time: "check what is going out today." A quick look lets you pull it.

    To see everything you have scheduled, go to the Canva home page, click More and then Content Planner.

    See the calendarCanva home page › More › Content Planner

    All done, see what to watch for

Before you goPage 3 of 3

Watch out for

  1. Business account, or it will not connect.

    Personal and Creator accounts cannot be scheduled from Canva. Switching is free and takes a few minutes in the Instagram app.

  2. Single picture or video posts only.

    Canva cannot schedule Reels, Stories, or swipe-through posts. Post those yourself from your phone.

  3. There is a daily limit.

    Twenty-five scheduled posts per day per account. You will not hit it with one post a week.

  4. Pictures under 8 MB, videos under 100 MB.

    Bulk Create posts are well under that. A long video may not be.

What next

  1. A Quarter of Posts in One HourWhere the pages come from.
  2. The class recapSwipe-through posts, short videos and the rest.

Canva is a trademark of Canva Pty Ltd. CNAT Title is not affiliated with Canva. This page borrows the look of the Canva editor so the steps are easier to follow. Click paths were checked against Canva's help pages in September 2026. Canva moves buttons from time to time, so yours may look a little different.